Google Workspace Assistant Agent

The Google Workspace Assistant Agent operates as a Model Context Protocol (MCP) client to automate productivity workflows across all core Google services, enabling seamless management via natural language commands in tools like Claude, ChatGPT, or Teams.

The agent's capabilities include:

• Calendar Management: Create, search, and update events with attendee handling.
• Gmail Automation: Process messages using advanced search and create draft emails.
• Spreadsheet Handling: Perform data entry, retrieval, and batch operations.
• Document Creation & Editing: Create new Docs and edit existing file content.

All functions are seamlessly integrated using OAuth authentication with Google Workspace APIs.

Why use this agent?

This agent transforms complex, multi-step productivity tasks into simple natural language commands, drastically streamlining administrative overhead and allowing users to manage their entire Google Workspace without leaving their favorite AI assistant.

Use Cases

• Streamlining Meeting Management Operations Automatically create calendar events with proper timezone handling and attendee invitations, search for specific meetings across date ranges, and update event details as needed. Eliminate manual scheduling bottlenecks while ensuring all stakeholders receive proper notifications and meeting information is consistently maintained across your organization’s calendar system.

• Accelerating Email Workflow Automation Search through Gmail messages using advanced filters for sender, subject, and date criteria, then create properly formatted draft emails for review before sending. Transform email management from time-consuming manual tasks into streamlined automated processes, enabling rapid response times while maintaining professional communication standards.

• Enhancing Document Collaboration Efficiency Create new Google Docs with structured content, retrieve existing document information by title or ID, and edit files through strategic content updates. Reduce document management overhead from hours to minutes while ensuring team members have access to current information and collaborative editing capabilities across all organizational documentation.

Pro tip

Use the spreadsheet functions to automatically log data from forms or external APIs directly into Google Sheets, then trigger a Gmail notification to the team upon completion, creating a closed-loop reporting system.

Testing the Agent

Step 1: Access the Agent

• Go to the Templates section in the sidebar
• Navigate to the Ops Tab
• Find the Google Workspace Assistant Agent and click Remix

• The agent workspace will display showing all workflow components
• Authentication Note: Authenticate all the components that require Google OAuth Credentials (Calendar, Gmail, Sheets, Docs).

Step 2: Run the Agent

You can test the agent using either of these methods:

Option 1: From the top toolbar

1. Click Test (top-right)
2. Switch to the Form Preview tab
3. Fill the form details with your inputs
4. Click Run to execute the workflow

Option 2: Form Preview from the Canvas

1. Click the Form Preview button on any of the APIEndpoint blocks, for example the “Create Cal Event” one.
2. Enter the input fields and fill the form. For example:
   • Title: Weekly Marketing Strategy Review
   • Description: Discuss upcoming campaigns, review performance metrics, and align team objectives for Q1 initiatives.
   • Start DateTime: 2025-01-15T14:00:00-08:00
   • End DateTime: 2025-01-15T15:30:00-08:00
   • Attendees: [[email protected], [email protected], [email protected]]
3. Click Run to test and view results.

Deploying the Agent

Step 1: Start Deployment

• Click Deploy (top-right corner of the Studio interface)
• Pick your environment:
  • Agent Cloud (SmythOS-hosted, recommended)
  • Enterprise (self-managed, secure)
  • Local Runtime (for development and offline use)

Step 2: Choose Your Deployment Type

This agent is designed for Model Context Protocol (MCP) deployment to integrate with other large language models and conversational assistants.

• MCP – Integrate via Model Context Protocol (MCP) for structured, context-aware interactions with platforms like Claude, ChatGPT, or Teams.

You can find detailed guides to them by reading the Deploy Your Agent As... page.

Best option

Deploying as MCP is the intended use case. This allows your team to manage Google Workspace tasks using natural language prompts within their existing conversational AI tools.

Customization Tips

Example customization

To track project spending, modify the Spreadsheet Operations component to automatically enter data from a cost tracking form into a designated Google Sheet, ensuring the cell ranges and column formats match precisely for accurate reporting.

• MCP Customization – Configure the agent within any MCP-compatible platform (Claude, ChatGPT, Teams) by adjusting OAuth credentials and API endpoints, enabling seamless deployment across different productivity environments without code modifications
• Calendar Settings – Adjust event details like timezones and reminders to fit your team’s scheduling preferences
• Spreadsheet Operations – Customize cell ranges and column mappings to match existing data structures, enable batch processing for multiple row operations and implement validation rules for consistent data formatting across teams